Privacy Policy

1. Object

This Privacy Policy ("Policy") is issued by Nexin SRL, headquartered at Hermann-Debroux 54, 1160 Brussels, Belgium, registered under company number [insert number] (hereinafter the "Controller").

The purpose of this Policy is to inform visitors and users of the website hosted at www.nexin.be (the "Website") of how Nexin collects, processes, retains, and protects personal data in connection with the operation of the Website and the provision of recruitment & Consulting services for IT professionals in Belgium.

This Policy reflects our commitment to transparency and compliance with Belgian national law and with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the "General Data Protection Regulation" or "GDPR").

Nexin places strong emphasis on safeguarding the privacy of Website users and takes appropriate technical and organisational measures to prevent loss, theft, disclosure, or unlawful use of personal data.

"Personal data" means any information relating to an identified or identifiable individual.

Users who wish to respond to or exercise rights regarding any of the practices described in this Policy may contact Nexin using the contact details provided in Section 9 below.

2. What Data Do We Process?

Nexin collects and processes personal data in the following categories, in accordance with the principles described in this Policy:

2.1 Data collected automatically when accessing the Website:

• The domain and dynamic IP address of the user's device.
• Technical information related to the user's browser, device, and browsing behaviour.
• Information about the pages viewed and actions taken on the Website.

Some of this data may be collected through cookies and similar technologies. In such cases, processing is subject to our Cookie Policy, available at Cookie Policy.

2.2 Data provided directly by the user:

• The user's email address or other contact details when voluntarily provided (e.g., by sending a message or inquiry via the Website, subscribing to communications, submitting a CV, creating an account, or applying for a vacancy).
• Any other information communicated voluntarily as part of contact, recruitment, or service requests.

2.3 Non-personal data

Nexin may also collect non-personal data, such as aggregated statistics or anonymised technical information. These data do not identify an individual and may be used for any purpose, including improving the Website, analysing usage trends, or optimising services.

If non-personal data are combined with personal data in a way that allows identification, Nexin will treat the combined data as personal data until such combination is irreversibly anonymised.

3. Purposes of the Processing

Personal data are collected and processed solely for the legitimate purposes described below:

• Managing and monitoring the proper execution of recruitment and related services.
• Responding to user inquiries or communications.
• Carrying out statistical analyses and performance monitoring of the Website.
• Improving the quality, relevance, and functionality of the Website and Nexin's services.
• Maintaining Website security and preventing misuse.

If Nexin intends to process personal data for purposes not originally included in this Policy, users will be informed in advance and, where required, consent will be requested.

4. Legal Bases for Processing

Depending on the context, Nexin processes personal data on one or more of the following legal bases:

• The user's consent, in particular for cookies requiring consent or for voluntary submission of information.
• The performance of a contract or pre-contractual measures, particularly in the context of recruitment services.
• Nexin's legitimate interests, such as improving services, ensuring network and information security, and analysing Website usage.
• Compliance with legal obligations, where applicable.

5. Data Retention

Personal data are retained only for the period necessary for the purposes for which they were collected or for the period required by law.

Retention periods vary depending on the nature of the data and the processing purpose. Nexin ensures that data are not kept longer than strictly necessary.

6. Exercise of Rights

In accordance with the GDPR, users benefit from the following rights, which may be exercised by contacting Nexin using the details in Section 9. Nexin may verify identity before fulfilling a request.

6.1 Right of access and right to obtain a copy

Users may obtain free written confirmation of the existence of processing and a copy of the personal data held about them. A reasonable administrative fee may be charged for additional copies.

6.2 Right to rectification

Users have the right to request correction of inaccurate or incomplete personal data.

6.3 Right to erasure ("right to be forgotten")

Users may request deletion of their personal data, subject to the limitations set out in the GDPR.

6.4 Right to restrict processing

Users may request that the processing of their data be limited in specific circumstances.

6.5 Right to object

Users may object, at any time and on grounds relating to their particular situation, to the processing of their personal data based on legitimate interests.

6.6 Right to withdraw consent

Where processing is based on consent, users may withdraw consent at any time.

6.7 Right to data portability

Users may request to receive their personal data in a structured, commonly used, and machine-readable format.

Nexin will respond to all rights requests within one month of receipt, unless GDPR permits an extension.

7. Claims and Complaints

Users are encouraged to contact Nexin directly with any complaint or concern related to personal data processing.

Users may also lodge a complaint with their national supervisory authority. In Belgium, this is:

8. Security Measures

Nexin implements reasonable and appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorized access, modification, or disclosure.

Access to personal data is restricted to authorised personnel who are bound by confidentiality obligations.

9. Contact Details

For any question, request, or complaint regarding this Policy or the processing of personal data, users may contact:

10. Applicable Law and Competent Jurisdiction

This Policy is governed by the laws of Belgium, being the national law of Nexin's principal place of establishment.

Any dispute relating to the interpretation or execution of this Policy shall fall under the jurisdiction of the competent Belgian courts.